> For the complete documentation index, see [llms.txt](https://docs.powermonitor.com.br/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.powermonitor.com.br/en/power-monitor/governanca/relatorios/apps.md).

# Apps

Inventory of Power BI Apps and workspace apps (Org Apps), with on-demand collection and a link to Power BI.

The **Apps** screen brings together in a single list the **Power BI Apps** (apps published from a workspace to distribute reports and dashboards to an audience) and the **workspace apps** (*Org Apps*, Fabric app items that live inside a workspace).

**How to access:** menu *Governance › Reports › Apps*. Available to all profiles; the Apps collection is controlled in *Mapping › Apps* (**Administrator** only).

<figure><picture><source srcset="/files/f0f0HjpAWs8beBlrEC0I" media="(prefers-color-scheme: dark)"><img src="https://3938213054-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FH2bFRBmIfyK3kwVKbldl%2Fuploads%2Fgit-blob-fc9bf71c803c46b18d10659a06959acd837438bb%2Fpm-governanca-apps-en.png?alt=media" alt="Apps screen with the apps and workspace apps counter, the Collection line and the table"></picture><figcaption><p>Apps inventory</p></figcaption></figure>

## What it is for

* Find out which apps exist and how many reports each one distributes.
* Identify who published each app and when it was last updated: outdated apps often expose old versions of reports.
* Check an app's description, authors, permissions and relations in the details modal.
* Open the app in Power BI from the inventory.

The screen follows the [common structure of the Governance lists](/en/power-monitor/governanca/relatorios.md#common-structure-of-the-lists), with the particularities below.

## Features

All the features below start from the menu *Governance › Reports › Apps*.

### Apps counter

**What it is:** the **Apps** badge, with the total number of rows, and next to it the breakdown "*N* apps · *M* workspace apps".

**What it is for:** see at a glance how many Power BI Apps (from the tenant) and how many workspace apps exist.

**How to use:** read the badge and the breakdown next to the section title. The badge reflects the filters applied.

**How it works:** the two types are loaded from separate sources. If one of them fails, the other keeps showing and an error message indicates which one failed (for example, "Could not load workspace apps.").

### Collection

**What it is:** the **Collection** line, next to the counter, which shows when the Apps collection last ran (*last run on \[date]*, *running since \[date]*, *last run on \[date], failed* or *no run recorded*), with the **View/manage collection →** link.

**What it is for:** knowing at a glance whether the data on this screen is up to date and going straight to the page that controls the collection.

**How to use:** click **View/manage collection →** to open [Mapping › Apps](/en/power-monitor/mapeamento/apps.md). There, an Administrator can click **Run now** to see a newly published app without waiting for the automatic cycle. For other profiles, the line shows only the status, without the link. When the run finishes, reload this screen.

**How it works:** Power BI Apps are collected automatically once a day, at 00:00 (Brasília time, UTC-3), together with the other inventory scans. The administrator can turn off this automatic collection or change its frequency in [Settings › Monitoring](/en/power-monitor/configuracoes/monitoramento.md) (item **App Inventory**). The manual run button is only on the Mapping page, not on this screen.

### Modification date filter

**What it is:** the **Modified on** range filter, above the table.

**What it is for:** find apps that have not been updated in a long time, and that may be distributing old versions of reports.

**How to use:**

1. In the **Modified on** filter, fill in the start date, the end date, or both.
2. The table is filtered automatically. Clear the dates to return to the full list.

**How it works:** when you fill in the start date, the list is sorted from the oldest modification to the most recent.

### Column filters and sorting

**What it is:** text boxes in the header of the **ID**, **Name** and **Created by** columns, and sorting by the column titles.

**What it is for:** find an app by name or list the apps published by a person.

**How to use:**

1. Type the term in the filter box below the title of the **ID** (*Item ID*), **Name** (*Item name*) or **Created by** column. The table is filtered automatically.
2. Click the title of the **ID**, **Name**, **Created by** or **Modified at** column. The first click sorts in descending order; click again to reverse it.

**How it works:** the default sort is by modification date, from most recent to oldest. The **Workspace**, **Source** and **Reports** columns are not sortable. 10 items per page.

### Apps table

**What it is:** the combined list of Power BI Apps and workspace apps.

**What it is for:** find out, for each app, where it comes from, how many reports it distributes, who published it and when it was updated.

**How to use:** read the columns; the **Source** column tells whether the row is a Power BI App or a workspace app. Click the row to open the details (see [App details](#app-details)).

**How it works:**

| Column          | Description                                                                                                         |
| --------------- | ------------------------------------------------------------------------------------------------------------------- |
| **ID**          | Identifier (GUID) of the app.                                                                                       |
| **Name**        | Name of the app.                                                                                                    |
| **Workspace**   | Workspace of the workspace app. For Power BI Apps, which belong to the tenant and not to a workspace, "—" is shown. |
| **Source**      | **App** (Power BI App, from the tenant) or **Workspace App** (Org App).                                             |
| **Reports**     | Number of reports published in the Power BI App ("—" for workspace apps).                                           |
| **Created by**  | Who published the app.                                                                                              |
| **Modified at** | Date of the app's last update.                                                                                      |
| **⋮**           | Row actions menu (see [Actions menu](#actions-menu)).                                                               |

### Actions menu

**What it is:** the menu opened by the **⋮** button at the end of each row (or by right-clicking the row), with **Open details** and, on rows with **Source** = **App** (Power BI Apps), **Open in Power BI**.

**What it is for:** open the app details or go from the inventory straight to the app in Power BI, to check the published content or the audience.

<figure><picture><source srcset="/files/f5xhbYf9e2YEIrErW29P" media="(prefers-color-scheme: dark)"><img src="https://3938213054-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FH2bFRBmIfyK3kwVKbldl%2Fuploads%2Fgit-blob-68fa70173838cf94bfd0cf0c4d4561e9d2bd45bd%2Fpm-governanca-apps-menu-acoes-en.png?alt=media" alt="Actions menu of a Power BI App with the Open details and Open in Power BI options"></picture><figcaption><p>Actions menu of an App</p></figcaption></figure>

**How to use:**

1. Click the **⋮** button at the end of the row, or right-click the row.
2. Click **Open details** to open the details modal, or **Open in Power BI** to open the app in a new browser tab.

**How it works:** **Open in Power BI** does not appear for workspace apps, which do not have that link. You need access to the app in Power BI to view it.

### App details

**What it is:** the app details modal, opened by clicking the row or through **⋮ › Open details**.

**What it is for:** see the description, who published the app and when it was updated and, for workspace apps, who has access and which items the app depends on.

<figure><picture><source srcset="/files/7Ei1I5pG9pPPHqTxxNcj" media="(prefers-color-scheme: dark)"><img src="https://3938213054-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FH2bFRBmIfyK3kwVKbldl%2Fuploads%2Fgit-blob-0843cd2d775e988d51b2fbb4fdc3d851044054bb%2Fpm-governanca-apps-modal-detalhes-en.png?alt=media" alt="Details modal of a workspace app on the Overview tab, with the Identification, Dates, Capacity and location and Technical details sections"></picture><figcaption><p>Details of an app</p></figcaption></figure>

**How to use:**

1. Click the app row, or **⋮ › Open details**. The modal opens on the **Overview** tab.
2. Switch tabs using the bar at the top of the modal, or close it with the **X**.

**How it works:** the **Overview** tab follows the [common structure](/en/power-monitor/governanca/relatorios.md#the-overview-tab). The tabs vary according to the source:

| Source                      | Tabs                                                       | Overview highlights                                                                                                                                                            |
| --------------------------- | ---------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **App** (Power BI App)      | **Overview**                                               | Remote ID, source workspace, description, who published it (**Created by**) and the date of the last update. There is no permissions tab: the app's audience is not collected. |
| **Workspace App** (Org App) | **Overview**, **Users & Permissions** and **Dependencies** | Workspace and workspace type, dates and authors, tags and, in **Technical details**, the item's **Relations** and **Extended properties**.                                     |

## Rules and behavior

* **Collection:** Power BI Apps are collected automatically once a day, at 00:00 (Brasília time, UTC-3); see [Collection](#collection).
* **Scope:** Power BI Apps are tenant items and appear regardless of workspace monitoring; workspace apps are also listed without the monitored-workspaces restriction. Apps deleted in the tenant are removed from the list.
* If one of the two sources (Apps or workspace apps) fails to load, the other keeps showing and an error message indicates which one failed.
* **Details:** clicking the row opens the details modal; the **Users & Permissions** and **Dependencies** tabs exist only for workspace apps.

## Frequently asked questions

<details>

<summary>I just published an app and it does not appear.</summary>

Ask an Administrator to click **Run now** in [Mapping › Apps](/en/power-monitor/mapeamento/apps.md) and refresh this screen after a moment. Otherwise, the app appears after the next daily automatic collection.

</details>

<details>

<summary>Why doesn't the modal of a Power BI App have the Users &#x26; Permissions tab?</summary>

The audience of a Power BI App (from the tenant) is not collected by Power Monitor, so there are no permissions to display. Workspace apps have the tab. To audit who accesses the reports distributed by a Power BI App, check the reports themselves in [Reports](/en/power-monitor/governanca/relatorios.md) (*Users & Permissions* tab).

</details>

## Related pages

* [Reports](/en/power-monitor/governanca/relatorios.md)
* [Dashboards](/en/power-monitor/governanca/relatorios/dashboards.md)
* [Workspaces](/en/power-monitor/governanca/workspaces.md)


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